Inventory Count
Introduction
An Inventory Count verifies and records all physical stock available in a store or location. This process ensures that system stock matches the actual stock on hand, supporting accurate sales, replenishment, and reporting.
The count includes all items within the location:
- Received Stock – The system records items added to inventory
- Reserved & Released – The system returns items to available stock after reservation
- Reserved & Sold – The system marks items as sold while they remain physically present
- In-Transit / Damaged – The business owns items that are not available for sale
Inventory Count Methods
The counting method determines the exact quantity of stock available for sale at counting time and depends on how items are tracked in the system.
| Criteria | Serialized Count (Individual Tracking) | Non-Serialized Count (Bulk Tracking) |
|---|---|---|
| Definition | The system tracks each item individually using a unique identity. | The system tracks items in bulk using a shared identifier. |
| Identifier | The system uses a Serial Number or IMEI. | The system uses a SKU or barcode. |
| Primary Focus | The process identifies a specific item. | The process counts the total available quantity. |
| System Behavior | The system records each item as a unique unit. | The system records items as a quantity group. |
| User Workflow | The user scans each item’s unique identifier. | The user scans one item and enters the total quantity. |
| Validation | The user verifies each serial number to physical stock. | The user verifies the total quantity to the physical stock. |
| Best Use Case | The user uses this method for high-value or regulated items. | The user uses this method for high-volume, low-cost items. |
| Examples | Examples include phones, laptops, watches, and jewelry. | Examples include apparel, accessories, and general merchandise. |